Constitution & Bylaws

 
Constitution of the University of Houston Chapter of
The American Society of Civil Engineers

 
ARTICLE 1I:  Name
The name of this Chapter association shall be the University of Houston Chapter of the American Society of Civil Engineers. To be known in a short-form as UH ASCE, and referred to as the Chapter in this document.
ARTICLE 2II: Objectives
The objective of this Chapter shall be to provide its members the opportunity to socialize and work together, to promote engineering professionalism, to acquaint them with topics of interest, to promote a professional relationship with faculty and staff both in and out of the classroom, and to provide networking opportunities with civil engineering professionals.  
ARTICLE III: Membership
Section 3.1       Eligibility         
3.1.1 Members of the Chapter shall be undergraduate or graduate students enrolled in the University of Houston who are interested in the field of civil engineering.
3.1.2 No individual shall be denied membership in this Chapter on any basis prohibited by law, including but not limited to race, color, national origin, age, religion, disability, veteran’s status, or sexual orientation.
Section 3.2       Active Membership
3.2.1 Active members of the Chapter shall be in good standing as evidenced by the payment of annual student Chapter dues.
3.2.2 Active members of the Chapter shall subscribe to the Chapter Constitution and Bylaws.
3.2.3 Active members of the Chapter shall subscribe to the Rules of Policy and Procedure, and the Code of Ethics of the American Society of Civil Engineers.
3.2.4 Active members of the Chapter shall join the American Society of Civil Engineers (ASCE), as required by ASCE.
Section 3.3       Active Membership Privileges
3.3.1 Active members of the Chapter shall have the right to serve on committees.
3.3.2 Active members of the Chapter shall have the right to vote for elected officers.
3.3.3 Active members have the right to participate in any or all Chapter competitions.
3.3.4 Active members will be placed on the Chapter listserv and receive updates and invitations to all Chapter activities.
ARTICLE IV: Chapter Meetings
Section 4.1       General Chapter Meetings
4.1.1 The Executive Board of Officers shall plan monthly General Chapter Meeting for the Fall and Spring Semesters.
4.1.2 The schedule of General Chapter Meetings shall be decided on and made available to the Membership by the first week of classes each semester.
4.1.3 The Guest Speakers for all General Chapter Meetings shall be decided on and made available to the Membership as soon as they have been secured to speak.
4.1.4 General Chapter Meetings shall be advertised to the Membership in at least three (3) methods.
4.1.5 General Chapter Meetings shall be held on the University of Houston campus at a time and a location determined by the Executive Board of Officers.
4.1.6 General Chapter Meetings are open to all students, faculty, staff, and alumni of the University of Houston and all others who may care to attend.
4.1.7 General Chapter Meetings shall be conducted according to the Chapter Bylaws.
4.1.8 Agendas for all General Chapter Meetings shall be made available for review by the Membership.
Section 4.3       Meetings of Chapter Officers   
4.3.1 The Chapter Officers shall hold regularly scheduled meetings as necessary for the discharge of its duties.
4.3.2    These  meetings shall be advertised and open to membership attendance.
4.3.3 All agendas for Meetings of Chapter Officers shall be made available for review by the Membership.
Section 4.4       Other Chapter meetings           
4.4.1 Chapter Officers shall hold periodic meetings as deemed necessary for the fulfillment of Membership needs.
4.4.2 These Meetings shall include, but not be limited to committee meetings, speaker meetings, and lunch and learns.
4.4.3 All Other Chapter Meetings shall be advertised and open to the Membership.
4.4.4 Other Chapter Meetings shall be organized by the appropriate Chapter Officer.
ARTICLE V: Chapter Officers
Section 5.1       Elected Officers           
5.1.1 The Elected Officers of the Chapter shall be President, Vice President, Corresponding Secretary, Recording Secretary, and Treasurer.
5.1.2 The Elected Officers will constitute the Executive Board of Officers for the Chapter.
5.1.3 Elected Officers shall be Members pursuing a degree in Civil Engineering or Technology.
5.1.4 Elected Officers shall be an Active Member of the Chapter and a student in good academic standing with the University of Houston and Department of Civil and Environmental Engineering or the College of Technology.
5.1.5 Elected Officers shall act with the upmost professionalism.
5.1.6 The term of office shall be one year, with the term beginning at the last scheduled meeting of the current academic year, except for the Vice President.  The Vice President’s term will begin at the last scheduled meeting of the fall semester.
5.1.7 Elected Officers shall not hold the same elected position for consecutive terms.
Section 5.2       Appointed Officers       
5.2.1 The Appointed Officers of the Chapter shall be Events Activities Committee Chair, Fundraising Committee Chair,, Publicity Committee Chair, Historian, Multimedia Coordinator,, Houston Branch Liaison, Steel Bridge Captain, and Concrete Canoe Captain.  
5.2.2 The Appointed Officers and the Executive Board of Officers shall constitute the Chapter Officers.
5.2.3 Appointed Officers shall be an Active Member of the Chapter.
5.2.4 Appointed Officers shall act with the upmost professionalism.
5.2.5 The term of office shall be one year, with the term beginning once the executive officers have appointed them in the fall semester.
5.2.6 It is encouraged that an Appointed Officer not hold the same appointed position for consecutive terms.
5.2.7 Seniors graduating mid year, are excluded from term designations..
ARTICLE VI: Officer Selections
Section 6.1       Election of Elected Officers      
6.1.1 Nominations and volunteers for Elected Officers shall be solicited from the Membership at a date deemed appropriate by the Executive Board of Officers in the spring semester, except for the Vice President.  Nominations for the Vice President will be conducted in the fall semester.  .
6.1.2 Nominees and volunteers for an Elected Office shall confirm their intent and write a statement of qualification by a certain date set by the Executive Board of Officers .
6.1.3 Active Members shall have the opportunity to vote, by secret ballot, for the Elected Officers at a date set by the Executive Board of Officers. .
6.1.4 Elections shall be run by the President or other elected officer, provided no conflict of interest.
6.1.5 Members cannot run for more than one Elected Officer position at the same time, unless granted approval by the President and the Chapter’s Faculty Advisor.
Section 6.2       Appointment of Appointed Officers       
6.2.1 The Executive Board of Officers shall request nominations and volunteers from the Membership for all Appointed Officer Positions.
6.2.2 Appointment of an Appointed Officer shall have majority support of the Executive Board of Officers.
6.2.3 In the event of a tie, the Faculty Advisor will be the deciding vote.
6.2.4 Members cannot run for more than one Appointed Officer position at the same time, unless granted approval by the President and the Chapter’s Faculty Advisor.
6.2.5 The Executive Board of Officers shall reserve the right to create additional temporary positions and committees in response to Chapter needs with majority approval of the Executive Board of Officers.
6.2.6 The Executive Board of Officers shall only create a new permanent appointed position by amending the Chapter Constitution and Bylaws.
6.2.7 The Executive Board of Officers shall reserve the right to terminate a position or committee by amending the Chapter Constitution and Bylaws.
Section 6.3       Removal of Officers
6.3.1 If any Elected Officer is incapable to of performing the duties tasked to him, he may be removed from office by a unanimous vote of the remaining Executive Board of Officers and Faculty Advisor.
6.3.2 If any Appointed Officer is incapable of performing the duties tasked to him, he may be removed from office by a unanimous vote of the Executive Board of Officers.
6.3.3 An Elected Officer or Appointed Officer can be forced to vacate his office based on failure to perform, or negligence in performing, key tasks related to his office.
6.3.4 An Elected Officer or Appointed Officer can be forced to vacate his office if he misses two (2) Officer Meetings throughout his term without informing The President or Vice President beforehand.
6.3.5 In the event of misappropriation or severe misconduct, the President and Faculty Advisor can immediately remove any Officer or Member.  This decision will be made by the  President and Faculty Advisor as required.
Section 6.4       Special Elections
6.4.1 If the President resigns from office, the unexpired term shall be fulfilled by the Vice President.
6.4.2 If any Elected Officer, other than the President, resigns from office, the Executive Board of Officers will appoint a replacement to fulfill the unexpired term.  The selection of this replacement will follow the guidelines in Section 6.2.
ARTICLE VII: Amendments
Section 7.1       Petition
7.1.1 An Amendment to this Constitution may be proposed by any Active Member.
7.1.2 An Amendment to this Constitution must be proposed by presenting a petition to the Recording Secretary no less than fourteen (14) days in advance of the next regularly scheduled General Meeting.
7.1.3 The petition must include a detailed description of the Amendment, and signatures of at least ten (10) percent of the Active Membership.
Section 7.2       Consideration
7.2.1 After the Proposal of an Amendment according to Section 7.1.2, the Recording Secretary will immediately make the Petition available to all Active Members, Officers, and Advisors.  The posting of the Petition must be announced to the Membership.
7.2.2 The Amendment will be immediately added to the agenda of the next regularly scheduled General Meeting.
7.2.3 An announcement must be made, through two (2) means of communication, that an Amendment has been proposed and that the Amendment will be Considered and voted on at the next regularly scheduled General Meeting.  These announcements must take place no less than seven (7) days before the next regularly scheduled General Meeting.
7.2.4 At the next regularly scheduled General Meeting the Proposal will be presented by the Recording Secretary and open for discussion by the Membership.
Section 7.3       Ratification
7.3.1 After Consideration of the Amendment according to Section 7.2, Active Members will vote on the Proposal by a secret online ballot.
7.3.2 A proposed Amendment will pass if approved by 75% of the Active Membership.
7.3.3 An Amendment that has passed shall be adopted into the Constitution and become effective immediately.
 
 
Bylaws of the University of Houston Chapter of
The American Society of Civil Engineers
ARTICLE I:  Name
The name of this Chapter association shall be the University of Houston Chapter of the American Society of Civil Engineers. To be known in a short-form as UH ASCE, and referred to as the Chapter in this document.
ARTICLE II: Order of Business for Chapter Meetings
Section 2.1       General Chapter Meetings
2.1.1 The Order of Business for General Chapter Meetings shall be as follows:

  1. Introduction and welcome – President
  2. Recognition of any Special Guests – President
  3. Announcements by any Special Guests – President
  4. Presentation of Items Remaining on the Agenda from the Previous General Meeting – Recording Secretary
  5. Presentation of Budget Report – Treasurer
  6. Presentation of Committee Reports – Vice President and Committee Chairs
  7. Announcements or questions from the Membership – President
  8. Any other new business – President
  9. Introduction of the Meeting Sponsor – Corresponding Secretary
  10. Presentation by Meeting Sponsor
  11. Questions for the Meeting Sponsor – Corresponding Secretary
  12. Thanking of the Meeting Sponsor – Corresponding Secretary
  13. End of General Chapter Meeting and social time – President

2.1.2 General Chapter Meetings shall not last longer than one and one-half (1 1/2) hours.
Section 2.3       Chapter Officer Meetings
2.3.1 The Order of Business for Chapter Officer Meetings shall be as follows:

  1. Call to Order – President
  2. Recognition of any Active Members or Special Guests – President
  3. Presentation of previous meeting minutes – Recording Secretary
  4. Presentation of Budget Report – Treasurer
  5. Presentation of Committee Reports – Committee Chairs
  6. New business – Vice President
  7. Announcements or Questions from any Special Guests – President
  8. End of Meeting – President

2.3.2 Chapter Officer Meetings shall not last longer than one and one-half (1 1/2) hours.
Section 2.4       Other Chapter Meetings
2.4.1 The Order of Business for Other Chapter Meetings shall be determined by the Chapter Officer responsible for the meeting.
ARTICLE III: Officer Duties
Section 3.1       General
3.1.1 All Chapter Officers must pass on all Chapter property, records, notes and other material in their possession to their successor at the end of their term.
3.1.2 All Chapter Officers must keep a record of the work completed during their term, including important deadlines and contacts, and pass this record on to their successor at the end of their term.
Section 3.2       President
3.2.1 Shall have general supervision over the affairs of the Chapter.
3.2.2 Shall preside over General Chapter Meetings,, and Chapter Officer Meetings by developing an agenda and following Article 2.
3.2.3 Shall be prepared to make all major decisions regarding Chapter Affairs that do not require voting by the Membership.
3.2.4 Shall oversee the appointment of all Appointed Officers and announce all appointees after installation.
3.2.5 Shall ensure representation of the Chapter at all appropriate ASCE City, State, Region, and National levels.
3.2.6 Shall become familiar with the structure of ASCE at all levels.
3.2.7 Shall maintain a good rapport and frequent contact with the Faculty Advisor, Practitioner Advisor(s) and the Chair of the Department of Civil and Environmental Engineering.
3.2.8 Shall assume responsibility for the Chapter and its activities.
3.2.9 Shall be available to Chapter Officers and the Membership.
3.2.10  Shall Approve or Disapprove of Chapter expenditures greater than one hundred (100) dollars.
3.2.11  Shall set an example of professionalism and sociability.
Section 3.3       Vice President
3.3.1 Shall perform the duties of the President in the President’s absence.
3.3.2 Shall be a member of all Chapter committees and projects to ensure goals are met and records are maintained.
3.3.3 Shall assist the President in monitoring Chapter activities and committee accomplishments.
3.3.4 Shall assist the President in decision making.
3.3.5 Shall record, consolidate, and assemble into an Annual Report all information reflecting Chapter activities by December 31 of the current year.
3.3.6 Shall be available to Chapter Officers and the Membership.
3.3.7 Shall serve their term on a calendar year basis.
Section 3.4       Corresponding Secretary
3.4.1 Shall be responsible for corresponding with outside parties on behalf of the Chapter.
3.4.2 Shall contact and schedule potential Meeting Sponsors.
3.4.3 Shall introduce and moderate Meeting Sponsors’ presentations.  A biographical sketch of the speaker should be requested.
3.4.4
3.4.4 Shall respond to requests for Chapter participation in events by outside parties.
3.4.5 Shall work with Chapter Officers to compose other correspondence with outside parties.
3.4.6 Shall regularly check the Chapter mailbox and respond to or get mail to appropriate Chapter Officers.
3.4.7 Notify Practitioner Advisor(s) of each General Chapter Meeting.
3.4.8 Shall keep copies of all correspondence.
3.4.19  Shall publish weekly Chapter updates.
Section 3.5       Recording Secretary
3.5.1 Shall work with the Treasurer to maintain a complete, up-to-date file of Active Members
3.5.2 Shall maintain a complete, up-to-date file of Chapter Officers and Advisors, including contact information.
3.5.3 Shall maintain a complete, up-to-date file of locker assignments.
3.5.4 Shall maintain a complete, up-to-date file of Chapter Meeting minutes and make them available to the Membership.
3.5.5 Shall maintain a record of all Chapter Meetings, including attendance, date, function, and summary.
3.5.6 Shall keep copies of ASCE scholarship applications and other important documents and make them available to the Membership.
3.5.7 Shall assist the Vice President in obtaining records from all Chapter Officers and Committee Chairs.
Section 3.6       Treasurer
3.6.1 Shall be responsible for preparing the operating budget of the Chapter by the first week of the Fall semester.
3.6.2 Shall take charge of all Chapter receipts and purchasing forms.
3.6.3 Shall keep the liaison within the Department of Civil and Environmental Engineering informed of the Chapter’s funds.
3.6.4 Shall consult the appropriate authorities on purchase requests.
3.6.5 Shall promptly pay all bills.
3.6.6 Shall keep accurate and up-to-date records of all Chapter expenditures.
3.6.7 Shall submit a summary of Chapter expenditures and credits at each General Chapter Meeting.
3.6.8 Shall submit a detailed account of Chapter expenditures and credits at each Chapter Officer Meeting.
3.6.9 Shall work with the Recording Secretary to ensure all Active Members have paid dues.
Section 3.7       Activities Committee Co-Chairs
3.7.1 The Executive Board and the Activities Committee Co-Chairs will appoint members to positions such as EWeek coordinator, Banquet Coordinator, Community Service Coordinator, etc. as needed.
3.7.2 The Co-Chairs of the Activities Committee will be responsible for overseeing the Activities Committee and ensuring the Committee accomplishes the tasks below.

  1. Oversee the planning and execution of the Department of Civil and Environmental Engineering Picnic near the beginning of the fall semester (exact date should be coordinated with the Department through the UH ASCE Faculty Advisor).

3.7.4 Oversee the planning and execution of UH ASCE’s participation in BOS events.
3.7.5 Oversee the planning and execution of UH ASCE's participation in EWeek.
3.7.6 Oversee the planning and execution of the proposed UH ASCE Banquet.
3.7.7 Oversee the planning and execution of UH ASCE's participation in the IEEE Chili Cook Off in the spring semester.
3.7.8 Continuously come up with and submit possible events
3.7.9 For all events planned:

  1. Reserve a location for the activity
  2. Conduct inventory and purchase all necessary materials
  3. Prepare any sign up procedures
  4. Plan transportation if necessary
  5. Give all event bills and income to the Treasurer
  6. Ensure event location is returned to pre-event condition at conclusion of event
  7. Work with Recording Secretary on documenting attendance at events and the specifics of the event.
  8. Shall provide all event information to the Publicity Committee in order to promote all events.
  9. Shall document important contacts, details, and forms used for event planning and pass this information on to their successor.

Section 3.9       Publicity Committee Chair
3.8.1 The Publicity Committee Chair will work with the Activities Committee Chair, the Multimedia Director, and the Historian to ensure the following tasks are accomplished:
3.8.2 Publicize all UH ASCE activities.  Place flyers on the bulletin boards of both engineering buildings and the College of Technology buildings.
3.8.3 Work with appropriate officers to get specifics on each event.
3.8.4 Work with the multimedia director to design publicity materials.
3.8.5 Coordinate announcement of events in CIVE classes at all levels (freshman, sophomore, graduate, etc.).
3.8.6 Present a copy of all publicity announcements to the Recording Secretary.
3.8.7 Remove all advertisements within one day of each event.
3.8.8 Submit items of interest to appropriate distribution channels.
3.8.9 Keep the UH ASCE bulletin board updated.
3.8.10  Direct having materials printed or made - including flyers, t-shirts, sponsor logos, etc.
Section 3.9       Multimedia Director
3.9.1 Keep the UH ASCE website, Facebook page, membership’s email addresses, etc. up to date
3.9.2 Publish officer information to the UH ASCE Blackboard site and ensure it is accurate and current.
3.9.3 Advertise, through the Publicity Committee, all events in appropriate media outlets.
3.9.4 Keep online calendar updated.
3.9.5 Direct development of a slideshow for each general meeting and at the end of the year for presentation at the banquet. .
3.9.6 Be responsible for the online storage of UH ASCE material.
Section 3.10     Historian
3.10.1  Take pictures of all UH ASCE events or arrange substitute to do so in your absence.
3.10.2  Be willing to provide their own equipment (i.e. camera).
3.10.3  Work with Multimedia Director to publish photos on the web.
3.10.4  Ensure proper storage (with backup) of all photos for future years.
Section 3.11     Fundraising Committee Co-Chairs
3.11.1  Compile a list of potential sponsor companies and submit it to the Executive Board (elected officers) within the first two (2) weeks of being appointed.
3.11.2  Compile a list, with budget and detailed plan, of fundraising ideas and submit it to the Executive Board within the first two (2) weeks of being appointed.
3.11.3  Draft fundraising letter for review by Executive Board and UH ASCE Faculty Advisor.
3.11.4  Maintain a current and accurate list of past sponsors and known bad addresses from which fundraising letters are returned by the post office.
3.11.5  Maintain a current and accurate list of what each company will receive in exchange for its sponsorship and ensure UH ASCE delivers.
3.11.6  Draft thank you letters to chapter sponsors for review by the Executive Board and UH ASCE Faculty Advisor.
Section 3.12     ASCE Houston Branch Liaison
3.12.1  Attend ASCE Houston Branch Meetings or arrange for a substitute to do so.
3.12.2  Maintain constant contact with the Houston Branch of ASCE.
3.12.3  Inform the Chapter members of the Houston Branch’s events and activities.
Section 3.14     Steel Bridge Captain(s)
3.14.1  Develop an operating budget by the first three (3) weeks of classes in the Fall semester.
3.14.2  Act as project manager for ASCE/AISC Steel Bridge Competition.
3.14.3  Ensure all project tasks are completed safely and on time.
3.14.4  Manage the allotted budget and project spending.
3.14.5  Actively recruit new members and facilitate the passing down of knowledge to future teams.
3.14.6  Appoint team leaders for design, drafting, fabrication, fundraising, administration, and others, as necessary.
3.14.7  Maintain frequent contact with the Steel Bridge Faculty Advisor.
3.14.8  Work with the Corresponding Secretary to solicit Guest Speakers.
3.14.9  Work with the Fundraising Committee to solicit sponsors and funds.
Section 3.15     Concrete Canoe Captain(s)
3.15.1  Develop an operating budget by the first three (3) weeks of classes in the Fall semester.
3.15.2  Act as project manager for ASCE Concrete Canoe Competition.
3.15.3  Ensure all project tasks are completed safely and on time.
3.15.4  Manage the allotted budget and project spending.
3.15.5  Actively recruit new members and facilitate the passing down of knowledge to future teams.
3.15.6  Appoint team leaders for design, drafting, fabrication, fundraising, administration, and others, as necessary.
3.15.7  Maintain frequent contact with the Concrete Canoe Faculty Advisor.
3.15.8  Work with the Corresponding Secretary to solicit Guest Speakers.
3.15.9  Work with the Fundraising Committee to solicit sponsors and funds.
ARTICLE IV: Membership Dues
Chapter dues for Active Membership are twenty (20) dollars and cover the period from September 1 to August 31 of each year.  There will be no reduction in dues for members that join the Chapter mid-year.
ARTICLE V: Policy and Procedure
Section 5.1       Activities and actions undertaken by the Chapter shall be consistent with the policiesof ASCE.
Section 5.2       The Chapter and its Members shall act in accordance with the University of Houston Code of Conduct, as presented in the University of Houston Student Handbook.
Section 5.3       The counting of votes on any item of business shall be carried out by an Elected Officer, provided no conflict of interest.
ARTICLE VI: Amendments
These Bylaws may be amended in conformity with the procedures outlined in the Constitution.